We have a lot of clients who think purchasing a second monitor for themselves or their employees would be a big waste of money. It may seem redundant and unnecessary to have two monitors when you already have one.

It is true that most, if not all, tasks can be completed with just one monitor, but having two monitors allows you to perform the same tasks much more quickly. So much more quickly that it has been proven to increase productivity by 20-30% according to a survey by Jon Peddie Research.

How can such a simple change increase productivity so much?

This productivity increase comes from decreasing the amount of time spent completing tasks that require multiple windows. Some examples of these tasks are:

  • Comparing data
  • Monitoring email while completing other tasks
  • Comparing original material to updates
  • Leaving a chat window open while working
  • Spreading large data files across two monitors to view the entire report
  • Entering data from a file or email into another platform

Increasing productivity sounds great, but what does that increase do for you financially? Let’s figure out how much money this increased productivity could potentially save you.

According to research on this topic it takes about 1.5 seconds to move your mouse and click when switching between documents, and then an additional .5 seconds for the next document to open. This makes each document switch take a total of 2 seconds.

Two seconds doesn’t really seem like a lot of time, but if you’re using a second monitor for all of your daily tasks, the time you save by not switching back and forth between windows constantly can quickly add up. According to the University of Utah, a second monitor can save each employee 2.5 hours a day, provided that they use it for all of their tasks.

Let’s assume you have 15 employees. The addition of a second monitor at each of their desks saves you 37.5 hours a day, 187.5 hours a week, 812 hours a month, and 9,744 hours a year. Even if you pay these employees the federal minimum wage rate of $7.25/ hour, which is probably less than you actually pay them, you’re still saving $70,644 every year.

When spending a couple hundred dollars on a second monitor for each of your employees results in a minimum savings of $70,644 a year, what’s stopping you?